Administrative Assistant

Company: ABM Industries
Location: Casper
Posted on: February 3, 2020

Job Description:

ABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $6.4 billion and over 130,000 employees in 300+ offices deployed throughout the United States and various international locations. ABM's comprehensive capabilities include electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, janitorial, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. Founded in 1909, ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes - from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports.

Job Title

Administrative Assistant

Education

Associate Degree

Career Level

Entry Level

Category

Administration

Job Type/ FLSA Status

Salaried Non-exempt

Travel Required

None

Shift Type

Job Description

Position Summary

The Administrative Assistant is responsible for the administrative functions of the Department. This position provides clerical support and receptionist duties to the Department.

Essential Duties

• Assist managers with pre-employment processing of employees to include ensuring proper completion of paperwork and pre-employment background checks.
• Initiate first level of payroll and HR processing procedures.
• Maintain employee files.
• Understand and create spreadsheets for financial reports.
• Process invoices for payment.
• Process payroll bi-weekly, gather and tabulate time records for employees daily.
• Process new employees and terminations
• General data entry duties and office administration such as answering phone, filing, copying, etc.
• Provide excellent service to client and employees.
• Maintain administrative records and documents pertaining to the account.
• Record minutes of meetings.
• Greet and help walk-in visitors in a professional manner.
• Prepare reports as assigned by Management.
• Handle other duties as assigned by Management.
  
  Minimum Requirements
  
  
  • High school diploma required. An Associate's degree or higher level of education is preferred.
  • Three years successful office administration experience.
  • High energy level and enthusiastic.
  • Proficient in Microsoft Office.
  • Experience with hourly time record-keeping procedures.
  • Experience processing new employees.
  • Strong organizational skills.
  • Excellent interpersonal skills.
  • Ability to work in a team environment.
  • Sense of urgency to complete tasks and meet deadlines; self-directed.
  • Ability to handle confidential information.
  • Ability to handle multi-faceted jobs with completing normal duties
    
    Location
    
    Casper, WY 82601 US (Primary)
    
    ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation)
    
    California Consumers Notice http://www.abm.com/californiaprivacy

Keywords: ABM Industries, Casper , Administrative Assistant, Administration, Clerical , Casper, Wyoming