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Administrative Assistant-Quality & Regulatory Management (Part Time)

Company: Wyoming Medical Center
Location: Casper
Posted on: August 2, 2019

Job Description:

The Administrative Assistant provides an array of administrative and staff support services to one or more department(s) in the hospital. He or she may assist in preparation and control of budgets, records, statistics, and reports. He or she may administer programs, projects, and/or processes specific to the operating unit, and/or may be assigned support responsibilities for multi-unit or house-wide initiatives. The Administrative Assistant works closely with department staff and other units of the organization to ensure follow-through and timely results on assigned responsibilities.


  • The employee shall comply with all safety and health standards, and all rules, regulations, and orders which are applicable to the individual's own position, actions, and conduct.
  • Keeps current on WMC and department-specific policies and processes, and on regultory standards that are related to assigned responsibilities.
  • Provides secretarial and organizational support to one or more departments and their directors/managers, as assigned.
  • Proficiently utilizes basic office software such as email, electronic calendars, Word, Excel, and/or applications specific to assigned duties.
  • Schedules and coordinates meetings, interviews, and events as assigned, including arranging for meeting rooms both on- and off-site, notifying attendees, arranging catering, arranging for audio-visual and computer equipment, preparing meeting materials, preparing and distributing minutes or other follow-up materials, and similar tasks.
  • Completes project work as assigned. Communicates regularly and effectively with supervisor regarding priority of tasks, and with relevant managers regarding progress.
  • Prepares agendas and materials, takes minutes, and manages archives for assigned meetings (committees, councils, task forces, or other groups). As necessary or as requested, delivers materials to other departments or to outside agencies.
  • Greets and responds to customers and facilitates resolution of their questions or concerns. Serves as a first point of contact for assigned department(s), identifying and responding to questions, problems, or situations that do not require involvement of manager/director or other staff.
  • Accurately manages (enters, compiles, creates reports from, and maintains) data for assigned tasks. Highly attentive to protecting sensitive or confidential patient or employee information. Prepares accurate, complete, and timely statistical and/or written reports as assigned, ensuring professional format and appearance.
  • Prepares correspondence, memorandums, emails, and other documentation pertinent to assigned responsibilities. Maintain electronic and/or paper files to ensure appropriate accessibility and confidentiality.
  • As assigned, manages office or other types of supplies, supply requisitions, payroll functions, monthly budget variance analyses, or similar tasks.
  • Performs other duties as assigned or requested.


    Requirements


    • Job-related experience and/or training.

Keywords: Wyoming Medical Center, Casper , Administrative Assistant-Quality & Regulatory Management (Part Time), Executive , Casper, Wyoming

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