FIAC04-2021-00855-Accounting Clerk-Casper

Company: State of Wyoming
Location: Casper
Posted on: June 1, 2021

Job Description:

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

This position is responsible for a wide range of fiscal, clerical, and administrative tasks to ensure policies and procedures set forth by Federal, State, and Local office guidelines are met.

Human Resource Contact: 307-235-3690

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Maintains a segment of a fiscal system and multiple databases.
• Receives and examines fiscal documents to determine if budget/expenditure coding, necessary supporting documentation, and appropriate approvals are included in the submission.
• Posts fiscal/statistical data, performs calculations, balances totals, and verifies, sorts, and sequences fiscal documents.
• Investigates and either resolves issues with rejected transactions, out-of-balance conditions, and system irregularities or brings to management attention if unable to do so.
• Performs financial processing functions for transactions of a non-routine or unusual nature.
• Produces financial or statistical reports, collects and records fee payments, prepares funds for a deposit, verifies amounts recorded and received.
• Enters WOLFS document for payment.
• Involved in routine tasks associated with A/P, A/R, including, but not limited to, tracking database entry, cash receipts, and collections.
• Enters expenditure modifications and warrant cancelations in WOLFS.
• Searches and disburses fiscal information pertaining to process documents.
• Assists in the inventory of all fixed assets.
• Prepares proofreads and edits routine correspondence, reports, tables, and records.
• Processes and reviews routine paperwork and /or enters data into a department log or database.
• Maintains department records system, including filing, scanning, retrieving, archiving documents, researching files, etc.
• Greets and directs a high volume of visitors, deliveries, and the general public.
• With appropriate information, responds to requests for information, makes referrals, and resolves customer complaints. This may involve research or agency specialized knowledge.
• Processes and distributes all incoming mail; prepare mailings.
• Maintains calendars, makes appointments, travel arrangements, and arrange meeting rooms.
• Provides superb customer service.
• Explains or interprets procedures.

Qualifications

PREFERENCES:

Preferencemay be given to applicants with 1-3 yearsofprevious clerical and/or accounting experience and working knowledge of Microsoft Excel and Word.

KNOWLEDGE:

• Knowledge of basic accounting and business principles.
• Knowledge of data entry in WOLFS III system.
• Knowledge of computer program applications, data management, and record-keeping.
• Knowledge of State and Federal codes, regulations, and related statutes.
• Knowledge of office procedures, filing, and alphabetizing.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of reviewing documents for accuracy and completeness.
• Knowledge of methods used to deal with the public tactfully.
• Knowledge of telephone etiquette and coordinating telephone and visitor traffic.
• Knowledge in the preparation of records, reports, and correspondence.

MINIMUM QUALIFICATIONS:

Education:

Associate's Degree (typically in Finance)

Experience:

No prior experience required

OR

Education & ExperienceSubstitution:

1-3 years of progressive work experience (typically in Finance)

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

NOTES:

• FLSA: Non-exempt
• All positions within the Department of Family Services will require a background information check, including the taking of fingerprints, which will be completed through the Wyoming Department of Criminal Investigation, the Department of Family Services, and the Federal Bureau of Investigation, for every successful applicant.

Supplemental Information

049-Department of Family Services- Field Operations

Click here to visit the Department of Family Services website.

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Keywords: State of Wyoming, Casper , FIAC04-2021-00855-Accounting Clerk-Casper, Other , Casper, Wyoming