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Facilities Scheduling Assistant

Company: Casper College
Location: Casper
Posted on: June 2, 2021

Job Description:

Summary: The position of Facilities Scheduling Assistant provides operational support to the institution by being a point of contact for space/room reservations and information for on-campus events. Responsibilities: The responsibilities for the position of Facilities Scheduling Assistant works closely with the Facilities & Partnerships Coordinator to give information about on-campus spaces and availability to campus employees and community members. This position is a point of contact for people requesting space and maintenance of reservations, along with advising people about accommodations. Essential Duties: Assist the Facilities Coordinator in processing reservation requests Assist in the maintenance of facilities records, including an electronic inventory Prepare work orders, coordinating information with those requiring an awareness of special events Assist with the logistics of site visits as needed Interact with our internal and external communities in a professional manner Work collaboratively with various individuals and departments across campus, including program directors, academic assistants, office assistants and Deans Maintain confidentiality of student and faculty information Maintain appropriate supplies, materials, and equipment for office Perform a variety of other duties as assigned Work Environment: Typical work environment is an office setting requiring normal safety precautions. Interaction with students, public, and faculty is common. Work is usually performed during the normal workday, however, occasional early morning, late evening and weekend work may be required. Frequent, short periods of time will be spent outdoors travelling between campus buildings in various weather conditions. Physical Demands: Employee must be able to sit and stand for long periods of time, speak, hear, use hands and fingers to handle materials and use computers, feel, and reach with hands and arms. Occasional lifting of up to 25 pounds may be required (office supplies, paper boxes, chairs etc). Minimum Qualifications: Knowledge of FERPA regulations regarding student records. Knowledge of Operation of a variety of computer systems and software. Knowledge of Operation and maintenance of various office machines and classroom equipment. Effectively organize and prioritize work and accomplish tasks under general direction. Work efficiently with accuracy and attention to detail. Communicate effectively, both verbally and in writing. Operate with a high level of computer proficiency in a variety of computer software. Establish and maintain effective working relationships with others. Associates degree or equivalent college course work Three (3) years related experience; office management or customer service background desirable. Desired Qualifications: Knowledge of CollegeNet, 25Live, or similar scheduling software To Apply: Application, complete with 3 references Resume Cover Letter Copies of Transcripts (official transcripts required upon employment) Note to Candidates: Employment is contingent upon a successful background check. This is a part-time, non-benefited position.

Keywords: Casper College, Casper , Facilities Scheduling Assistant, Other , Casper, Wyoming

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